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Four days per week, 12 month fixed term contract

Role Description:

The Glencree Centre for Peace & Reconciliation is looking for a dynamic, energetic, and positive person to join our team as the Administrator for the Intercultural and Refugee Programme. The successful candidate will report to the Programme Coordinator and will also work with the Project Lead of the Hope and Ambition Project, other Glencree staff, Consultants, NETHATE PhD students, interns, and volunteers. This post operates in a team environment and the post holder will work collaboratively with their Glencree colleagues, attending staff and programme meetings and liaising with all departments within the organisation. From time to time the post may require an element of working unsocial hours including weekend work. A time off in lieu system is in operation.

Glencree is an equal opportunities employer. We specifically welcome applications from people from diverse and minority ethnic and faith backgrounds.

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Key Duties and Responsibilities:

The Refugee and Intercultural Programme Administrator’s primary responsibilities will include:

• Dealing with all correspondence, emails, and telephone calls for the Intercultural and Refugee Programme, replying to same on behalf of the Programme Coordinator or redirecting to other colleagues, consultants, or volunteers
• Providing advice/assistance on a daily basis to people with queries about the Programme’s work and liaising with project participants and other stakeholders
• Organising Programme meetings, travel and accommodation and attending meetings where applicable
• Setting up, maintaining, and updating the Programme records, databases, and electronic and paper filing systems
• Keeping all project financial records, as directed by the Programme Coordinator, liaising with programme staff and the Glencree Financial Controller and funders as appropriate
• Assisting the Programme Coordinator in compiling activity and financial reports as required by the Glencree and funders
• Compiling, designing, and issuing the regular Programme information bulletin, choosing items from the diverse range of relevant information available and increasing the mailing list and the groups from which information is obtained 3
• Working closely with the Communications lead, the Chair of the Board and the CEO on project launches/announcements, project event planning and publicity, project publication production, project PR activities along with providing programme updates for the Glencree website updates and social media channels
• Sharing general Glencree administration tasks such as answering phone calls, emails and correspondence and providing administrative support relating to Glencree events; and undertaking any other responsibilities as defined from time to time by the Programme Coordinator or the CEO.

This job description is not exhaustive and may change with the needs of the organisation.

Essential Skills and Experience Sought:

• Excellent organisational skills, ability to multi-task and prioritise workload
• Ability to work as a team but also on own initiative
• Experience in working with the community and charity sector
• Understanding of social inclusion, anti-racism, and intercultural integration issues
• Experience of, and sensitivity towards, working with individuals and groups who are marginalised and discriminated against in Irish society
• Experience of working directly with refugees, migrants and/or members of minority ethnic or faith communities
• 1-2 years’ experience in a similar administrative role
• Experience of office, financial management, report writing and social media
• ECDL Qualification required or equivalent level of IT skills/Microsoft Office/databases
• A FETAC Level 5 award in a relevant field such as Business or Office Administration or the equivalent level of qualification is desirable but not essential
• Fluent spoken and written English
• The successful candidate will need to be eligible to work in the Republic of Ireland and have a full, clean driving licence, due to the Centre’s remote location.

Conditions:

This is a four days per week, 12 month fixed term contract, with the possibility of extension, dependent on funding.

Salary:

€27,000 per annum pro rata – €21,600 for 4 days per week.

Job Location:

The post is based in the Glencree Centre for Peace & Reconciliation, Glencree, Enniskerry, Co. Wicklow, Ireland, A98D63H. However, Glencree currently employs a blended working policy, where staff can work both from home and from the office, on set days agreed with their line manager. All staff are expected to attend, in person, programme meetings/events and Glencree events/meetings.

How to apply:

To apply for this job please submit a copy of your current CV along with a cover letter outlining your interest in and suitability for this role role to: recruitment@glencree.ie. Please ensure you include the subject heading: Intercultural and Refugee Programme Administrator.

Closing date: 

The deadline for receipt of completed applications will be 5.00pm Friday 27th May 2022. A shortlist of selected candidates will be invited to attend for Interview (via Zoom).

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This post is funded by the Tomar Trust and the Oblates of Mary Immaculate.

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